Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.
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From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records.
ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR This excerpt from Pwm Pam provides guidance and procedures for setting up a successful collection process for operational records.
The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information. Put the name of the operation in the subject line. Command reports, special reports, maps and overlays, and incident reports.
Classified records may be attached to an pma and sent classified e-mail. Enter Your Email Address. If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.
Da Pam : Guide to Recordkeeping in the Army (, Paperback) | eBay
Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation.
This area should be staffed and equipped to process both electronic and hardcopy records received from units down range. Destruction for any 25–403 reason is not authorized. Visual information records still and motion will be sent to director, U. They supported fa directed the effort through all staff elements and through the ranks, down to the unit level.
Ensure declassification instructions accompany all classified records including electronic records prior to transferring them. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Destruction or loss of Army records is a violation of federal law and must not occur.
Functional Area File Description Send the following records to: Please contact conops conus. At a minimum, take records with you to home station upon redeployment or ship to home station 25–403 to redeployment. General Information Chapter 2. Army records may be destroyed only if capture by a foreign power appears imminent.
Missing 25-4403 during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction.
Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. These are, in turn, implemented by Army regulations.
Approval by the archivist is legal authority for the retention and disposal of all Army records. ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR The Army must be able to research the location 225-403 activities of units and Soldiers involved in combat or contingency operations.
Do not “over-classify” records.
Da Pam 25-403 : Guide to Recordkeeping in the Army (2013, Paperback)
This guide applies to all Army forces that are deployed or engaged in operational missions. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. However, the nature of a contingency operation makes good recordkeeping even more critical.
Process and transmit personnel records in accordance with personnel prescribing directives. Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed.
If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U.
Process and transmit the following records in accordance with the regulations that prescribe their creation. Center for Army Lessons Learned: Any records that document operations of the unit will be preserved per this instruction and AR The designated contact will establish the processes for the collection and transfer of unit records.
Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction.